Adding and sharing a printer in Windows
on 13 September 2021 09:02 PM
â€śI have a printer that I want to share with other users in my organization. How do I go about setting up this printer in a way that will work with PaperCut?â€ť
So youâ€™ve got a printer at your office, school, or home. You know you want to share this printer with other users and devices, but how? Consider this article an introduction to the topic of sharing printers.
To share this printer with other users, you will need to set a Windows computer to act as a â€śprint serverâ€ť. Then follow the instructions below to set up the print queue and share it with your users. Once youâ€™ve got this in place, you can install PaperCut products like PaperCut NG for tracking print jobs or Mobility Print for simple BYOD printing.
Youâ€™ve got this!
Oftentimes you can set up a print queue on a Windows computer by running an installer from your printer manufacturer, but we like the following method.
Now to share out your print queue with other Windows users on the network, follow these steps:
The above method works great for printing from a Windows client to your Windows print server. But what if you need to share printers with other types of devices like Macs, Chromebooks, Android tablets, or iPads? In that situation we recommend installing PaperCut Mobility Print (which is 100% free by the way) to make your printer accessible to all those other device types.
The video below demonstrates how to add a PaperCut managed Network Printer in Windows
When it comes to setting up printers for use with PaperCut, we like networked printers. A â€śnetwork printerâ€ť is any printer with an Ethernet port or that can connect to WiFi, as opposed to just USB.
When this article was originally written many printers had USB or serial ports (D-shaped 9 pin connectors!). Back then it wasnâ€™t a given that a printer had a network connection, although just about any printer you buy nowadays will have an ethernet connection or even WiFi.
Network printers offer more flexibility than direct-connect printers such as USB printers. For example, a network printer can quickly be moved to a new location without any need to reinstall the printer on a new system.
For more information on the printers that are supported by PaperCut, have a look at our article Supported Printers.