PaperCut NG is our version of PaperCut specifically designed for schools. The Implementation guide for IT and network managers gives a good overview of many of the considerations involved. Common implementation approaches in order of popularity are:
- Restricting students to a sensible weekly or monthly quota.
- Restricting students to a sensible weekly or monthly quota. Additional quota/credit can be purchased via Top-Up Cards if required.
- Charge students up front. All students start off at zero and need to add money to their account before printing and/or internet access is granted. It is best to manage student payments using Top-Up Cards.
- Silently monitor student activity reporting excessive use to teaching staff (common in primary schools).
- Providing staff with unrestricted but monitored access.
- Providing staff with access to shared accounts which provide a way of tracking and allocating printing to department/faculty.
- Providing a term/semester based allocate to staff based on their role. Additional quota, if required, is allocated to staff after management approval.
- Starting staff off at zero, so their printing cost counts down. Staff printing is billed back to faculty departments on a term or semester basis. This charge back is often calculated based on a percentage arrangement based on role. For example 50% to the Maths faculty and 50% to Science for a duel science/maths teacher.
- Staff use unmonitored and unrestricted printers provided and managed by their faculty for staff use.